Business management and accounting software specialists
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Business management and accounting software specialists
to Maximise Productivity
To maintain and grow a company’s position in the market, the focus needs to be on the three key elements that drive the industry. They are quality, effciency and productivity. The issue is when trying to maximise each element without having a negative effect on the other. To manage this complexity is the ABM Manufacturing System. A software management tool designed to simplify, organise, manage and control every step and element of a business’s manufacturing.
A wide range of industries currently use the system, including manufacturers of machinery, electrical components and processors of chemicals and food. Manufacturers from a variety of industries can benefit from the user-friendly system, with its flexibility to extend and address particular needs of a business.
Seamless integration of the manufacturing management software with the ABM accounting system combines accounting, production, ordering and inventory management. Reduce double-entry of information with automatic transaction posts into the accounting system.
Extensive reporting functionality is provided as a powerful analytical tool for planning, managing and much more. Simple and familiar interfaces Menus and navigation are designed to be simple and fast. By using familiar Microsoft Offce style menus, toolbars, and handy “hot keys”, a familiar user-friendly environment is created.
Microsoft SQL Server/MSDE database engine is used for reliability and performance, as well as providing added security to your company’s data.
The manufacturing management software makes the task of maintaining detailed bills of components, including sub-assemblies, labour and overheads, for a product easy. BOMs can be created, imported, maintained and multiple user-definable versions are able to be produced.
Extends the production facilities in the standard BOM module to allow management of work in progress. Detailed costs can be entered against a production run as required and production costs posted against work in progress accounts, until they are placed in stock.
Users can customise BOM details in response to particular client requirements and provide a quotation to a client based on the anticipated costs of the customised bill of manufacturing. Accepted quotes can be converted to planned production runs and a sales order is raised automatically.
Open sales orders, production runs, stock shortages and minimum stock levels can all produce demand. Analyse product requirements by examining quotations, orders, deliveries, invoices and other production runs to produce recommendations for required work orders.
The job entry feature provides a intuitive interface for users who need to enter transactions against multiple production runs. The bulk issues feature automates the issuing of components to production runs on a bulk basis, recommending components by requirements.
Simplify and speed up the processes by analysing component demand and taking into account lead times for an inventory item. Manage your inventory levels based on current and planned production runs, forecast models, etc. The module then interacts with the purchasing process in the accounting system to the extent that deliveries may be automatically issued to production runs.
Through a visual presentation of production schedules and capacity loads, efficient management of production runs can be achieved. Setup availabilities and output potential for work centres, then link production stages to work centres depending on the stage duration and time available
Time management isn’t a new concept, but good time management is about developing techniques for handling the tasks that need to be done. Whilst job costing in the accounting system includes timesheet entry, ABM’s Time Management System (TMS) offers a much higher level of management, control and fast data entry against jobs using flexible and efficient entry methods.
No matter what type of consultancy or service a company offers, TMS can help increase productivity and ease the billing process. It is designed to meet the needs of a wide range of businesses in industries requiring the use of job and time sheets for their services.
A ‘sundry shipment’ option is included to allow stock items to be cost estimated and selling prices set in advance of placing any orders. This allows importers to finalise prices before receiving orders from customers.
Shipments are automatically assigned a shipment number and stored in a new shipment file for easy cataloguing. Shipments can then be viewed on the shipment routine by nominated supplier. Any existing shipments still in transit are able to be altered at anytime, such as quantity.
Shipments are constructed by selecting all or part of detailed items from orders. Additional details relevant to the shipment, such as due dates, exchange rates, country of origin and shipping line may also be entered and stored as a reference for each shipment.
Shipments are automatically totalled and converted to local currency at an updated exchange rate. Multiple user-defined shipment costs are available and apportioned by quantity, value, weight, volume, percentage or manually.
Perform a ‘What if’ analysis to see the effect of changes in exchange rates and shipment costs on the final landed cost prior to processing. Track changes from old costs to new costs and current selling prices as well as the margins based on the new landed cost.
General/Nominal ledger postings are automatically set up, as well as a supplier invoice for orders. ABM aims to reduce tedious transaction or account entries, and retains a history of each shipment for later viewing or reporting.
ABM Customer Relationship Management (CRM) Software is a powerful customer centric system, aimed at simplifying tasks such as client management, marketing, lead tracking and customer analysis, through anytime online access. With full integration of the ABM accounting system, and driven by a robust SQL database, the CRM software module provides a unique platform for accessing and utilising all your customer and supplier information.
If your business is focused on customer retention or generation, then managing customer information is vital. ABM CRM provides the tools to deliver a higher level of service and more effective promotional campaigns, while creating a work environment where real-time customer information is available at any time.
Keep all your details for customers, leads, suppliers and colleagues in one accessible place, while tracking all interactions and communications between parties. Unique to ABM is the ability to draw on financial data for customers and suppliers, allowing for financial analysis per contact or group.
Team members who are out of the offce will have access to rich customer information, plus the ability to schedule tasks like meetings and follow-up appointments and much more. No syncing, no exporting, no waiting – just a more efficient team who are on the same page all the time.
As a fully web-based application, ABM CRM Software runs in all popular browsers, whether on a desktop or mobile device, customer management is with you everywhere you go. All of this while keeping your data where it belongs – safe in your own hands, hosted from your own network.
Easily keep track of your sales opportunities. See real time data on winning percentages and approximate values of your leads, have confidence that follow-ups will be met and direct the ‘next step’ in the sales process. Pipeline management streamlines tasks and gives you the ability to review and update leads whether in the offce or on the road.
Campaigns can be launched for rapid deployment of mass or focused campaigns, constantly giving you valuable feedback on your progress, success rates and pending tasks. List builder functionality gives you the ability to create and re-use filtered customer lists, making regional or demographically targeted campaigns far more manageable.
Keep all your details for customers, leads, suppliers and colleagues in one accessible place, while tracking all interactions and communications between parties. Unique to ABM is the ability to draw on financial data for customers and suppliers, allowing for financial analysis per contact or group.
Your home-screen dashboard provides a quick overview of your business activities, statistics on sales, scheduled tasks and progress on leads. See how your business is doing from the first screen
ABM’s Asset Management provides you with comprehensive tracking of all assets within your business. Simple yet flexible are basic concepts of the system, allowing you to free your time and resources. With our asset management software, asset inventory management has never been easier.
The software has a great deal of flexibility which remains simple to operate and caters for many different types and combinations of assets, with extensive reporting and costing options available. It also features a fully integrated lease module to manage various types of leases from Finance, Operating to Hire Purchases.
Assets are maintained via a single entry screen, with purchases, disposals, transfers, revaluations, service history, leasing and general maintenance all performed in one central location. The central screen provides view and print options for both book and tax balances, as well as a complete history of entries.
Depreciation runs can be done at any time, allowing daily through to annual depreciation intervals. Depreciation can be processed or reversed for specific assets, selected categories or all assets with a variety of methods, and includes the ability to separate calculations of book values and tax.
The maintenance history provides a record of an asset’s processes and costs, with maintenance budgets available for controlling expenditure. Service work orders can be printed and documents can be attached for reference, with reminders able to be set for each service item.
The leasing feature has definable schedules which use Finance, Operating or Hire Purchase leasing methods depending on the asset contract. Cost can then be dissected for interest, stamp duty and executor costs, with detailed reporting available for managing cost.
The issue function allows issuing of assets to employees and the processing of their returns. Each time an issue is processed, a history record is stored against the asset. Issued assets can also be transferred in bulk to another employee for faster processing.
A filter option allows you to search for specific assets. You can enter details in a combination of fields and apply the filter to get a short list of assets that match, which may then be exported for use in Microsoft Excel or Word.
With a range of reports available, grouped by location, department and category, users can effectively keep track of asset costs, productivity and more. A report job stream is also available to allow batches of reports to be run automatically by week, month or defined intervals.
There are two integrated eCommerce modules available for use with ABM:
The ABM eCommerce module provides an excellent range of core eCommerce functionality and is a robust solution for businesses looking to deploy an eCommerce solution “out of the box”. The ABM eCommerce module includes a range of configuration options for users but is not able to be substantially customised by external web developers.
The SPNet eCommerce solution provides an excellent range of eCommerce functionality and is able to be used in a wide variety of business environments. SPNet has a range of customisation options available for business who want to customise the overall look and feel of their eCommerce website. For more information on customisation options please contact an ABM channel partner.
Both the SPNet and ABM eCommerce products are designed for companies looking to promote and sell their products or services online. The eCommerce modules create an intuitive web site easily tailored to a range of business scenarios and allow businesses to define how they trade with existing and potential customers, by show-casing products and providing a smooth channel for customer purchases.
The resulting website handles both account and retail type customers, as well as branch offces and remote sales staff, all with 100% accounting database integration
ABM eCommerce web sites can either be hosted within the organisation, a local web server, or at an ISP. For more
information contact an ABM Channel Partner
Classify products within defined groups in multiple levels, and empower customers with a rapid product search for fast access. Product displays can include fields from the inventory database, such as stock availability, and includes a ‘special’ pricing facility.
SP Net can monitor web traffc by user group, date range and type of activity. Compare customers and guest users, view total ‘hits’ for a nominated period, monitor the number and value of orders placed or track individual users and the functions they mostly access.
Secure payment gateway options are available.
Create a dynamic website that automatically reflects changes in the underlying financial database. Information, such as pricing and inventory, is communicated bilaterally between website and accounting system, preventing the need to maintain a separate internet database.
ABM Structured Stock module caters for businesses whose stock fits within the Style/Colour/Size model. For example a specific product type, such as a shoe, is referred to as a Style. This product can then be stocked under many colours, sizes or user-defined attributes, allowing the module to cater for a range of industries with segmented stock structures or service o erings.
In the module, a “Style” is represented in a spreadsheet like grid called a matrix. Each Style is broken down into multiple stock items represented by the intersection of product attributes, such as colours and sizes.
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User-defined attributes allow for a range of products to be characterised, providing users the flexibility to recognise stock as accustomed too. Users can also decide to organise services into attributes such as personnel and region, for greater tracking of individual performance.
When entering new stock users have the option of choosing whether to segment it or keep it as standard. The stock can be issued to particular attributes, an attribute range or groups with ease, and automatically assigned individual barcodes. This provides a smooth handling environment for complex stock structures.
Monitor your stock levels, sales data and transactions by master product or by attribute through the product viewer. See which attribute is most or least desirable, use this information to maintain e cient stock levels and control supplier costs.
The matrix style of stock organisation applies to all sale and purchase modes, including quotes, orders, invoices, returns and credits. This allows the user to pick stock for a sale with relevant information displayed such as stock status, previous customer history and prices, while purchases of particular stock are made easier with storage maximums displayed.
Reach a whole new depth of product reporting by combining the range of ABM’s reporting capabilities with the segmented structure of your stock. Go beyond monitoring performance of your general products and find out which specific product attribute profits
Advanced Business Manager’s powerful reporting module, ABM Alchemex, gives your business the competitive edge by enabling quick and easy access to real-time information needed for operations and strategic planning. Effortlessly create reports and analyse data from Advanced Business Manager utilizing the familiar Microsoft® Excel® application. Take it one step further with the Advanced Module, and combine with information with any information from any disparate database within your offce environment. Improve the productivity of your financial staff, enhance report presentation and streamline report preparation. With ABM Alchemex you can spend more time focusing on information analysis and interpretation and less time pulling the data together.
More straightforward to use than other complex reporting tools available on the market, Alchemex Smart Reporting sets itself apart as an intelligent step forward for users who may only be using a spreadsheet program for their current reporting needs. Alchemex Smart Reporting increases your productivity by eliminating manual report preparation, repetitive data extracts and complex back-end data joins to provide you with up-to-date, accurate and presentation-quality reports for informed decision-making, at the click of a button.
Alchemex Reporting software utilizes the Microsoft® Excel® interface — leveraging your current knowledge of Excel to ensure your reporting needs are quickly fulfilled. Automated financial, payroll and other decision-support reports are delivered in Microsoft Excel upon request, pulling real-time data directly from your system.
With Alchemex Smart Reporting you don’t simply buy a product, you get access to product and Excel training, material, ‘Tips and Tricks’ and support mechanisms to get you up and running quickly.
With out-the-box and easy-to-use report templates to choose from as part of the product, ABM Alchemex allows
you to be up and running with intuitive reporting functionality in a matter of minutes. If needed, custom-tweaking of
the template reports is a simple and straightforward process that can be handled by any Excel user.
The Report Manager allows you to author new reports, organize, create and edit existing reports as well as filter and aggregate report data without the need for specialized training or knowledge. This tool also allows you to set permissions and security for reports.
This tool provides you with basic editing capabilities (filtering and changing of parameters) and drill-down functionality on existing reports/templates. You can provide Report Viewer licenses to staff members who do not need to create new reports.
The connector further simplifies financial managers’ day-to-day operational tasks, allowing access to the information they need from multiple sources and consolidation of data from unlimited ODBC data sources. Modifying data connection details is made easy via a SQL graphical join tool.
This powerful designer tool allows users to build advanced financial report layouts in Excel via a simple, intuitive ‘drag and drop’ designer interface, applicable to financial reports only for select install bases. Ships with pre-built layouts to get you started.
Enables access to an online repository of upgraded and new pre-built report templates, allowing users to quickly and effectively gain access to enhancements made to reports.
Alchemex Smart Reporting ships with a powerful set of standard reports and templates such as Financial Reports (Balance Sheets and Income or P&L Statements), Sales, Inventory and Purchasing Reports. Explore your data interactively with the included Management Dashboard which draws information from multiple sources into an easy to understand, unified display. The dashboard view quickly highlights key areas that need to be drilled into for further analysis, for quick and informed decision-making.
Enables flexible control of access to databases, report folders, reports and reporting functions. Ensures that access to important or sensitive reports is securely controlled.
ABM’s Import Costing is an ideal for businesses that need to automatically calculate the landed costs of imported inventory, by constructing ‘shipments’ from single or multiple existing purchase orders.
Order costs can then be entered at any stage by specifying relevant exchange rates and applying user defined shipment costs. Based on the newly calculated unit cost, mark-up methods can also be set. When the costs have been finalised and the goods received, the shipment is then processed to update the inventory and purchase order files.
A ‘sundry shipment’ option is included to allow stock items to be cost estimated and selling prices set in advance of placing any orders. This allows importers to finalise prices before receiving orders from customers.
Shipments are automatically assigned a shipment number and stored in a new shipment file for easy cataloguing. Shipments can then be viewed on the shipment routine by nominated supplier. Any existing shipments still in transit are able to be altered at anytime, such as quantity.
Shipments are constructed by selecting all or part of detailed items from orders. Additional details relevant to the shipment, such as due dates, exchange rates, country of origin and shipping line may also be entered and stored as a reference for each shipment.
Shipments are automatically totalled and converted to local currency at an updated exchange rate. Multiple user-defined shipment costs are available and apportioned by quantity, value, weight, volume, percentage or manually.
Perform a ‘What if’ analysis to see the effect of changes in exchange rates and shipment costs on the final landed cost prior to processing. Track changes from old costs to new costs and current selling prices as well as the margins based on the new landed cost.
General/Nominal ledger postings are automatically set up, as well as a supplier invoice for orders. ABM aims to reduce tedious transaction or account entries, and retains a history of each shipment for later viewing or reporting.
ABM Branch module allows you to effectively control operationsover a multi-branch structure. Manage user permissions by branch, set up specificbank accounts, customer (debtor) and supplier (creditor) lists and even control the visibility and allocation of stock across multiple branches
Assign customers, managers, suppliers, bank accounts, productsand jobs to specific branches, allowing only those that areassociated to a particular branch’s operations to be used. This allows the accounting system to maintain a clear separation of branch transactions, personnel and assets
Create user-permissions on what staff can see and report on for each branch or the entire business, providing controls on staff access and visibility.
With a separation in accounting, reports are able to disclose how each branch is performing or operating as a unit of the business.Find out which are your most profitable branches and why.
ABM Service Management is ideal for service companies who supply on-site service to their clients. It is applicable to a wide range of service industries such as equipment servicing, monitoring, field engineers, security, on-site services, tradesman, etc. The system allows tracking of a firm’s personnel by time expenditure and revenue, monitors and dispatches calls to mobile personnel, logs client service history, and provides customer billing and reporting functionality.
One of your most important, yet expensive, assets are your engineers. The module supports proficient management through tracking of time expenditure and revenue earned from clients.
Receive incoming service calls and collect all necessary information, including priority, charge, general and technical details, before relaying directly to the appropriate engineer or department. Engineers are able to be fully aware of a client’s history, as well as trace a call from initial logging to completion.
Archive every installation and service including contract details, components installed, warranty details, service work, travel time, floor plans or layouts, call type, engineers assigned, and more… Retrace work history and use to reprint invoices or utilise the information for current jobs.
Integrate with accounting inventory, as well as track items for each installation such as serial numbers, suppliers and warranty details. Special prices can also be implemented automatically for specific clients or suppliers.
Create, and email, invoices for billing as well as record under a client’s history for later retrieval. Generate automatic invoices for clients with maintenance or monitoring contracts according to billing terms, and easily view client account balances and credit limits.
Organising call out dates and times is made simple with an intuitive and familiar schedule/calendar system.
Engineers can have controlled access via 3G/GPRS, thus providing a paperless solution for saving time. Customers can confirm call completion through electronic signature and invoices may be created on-site if necessary.
Signed service dockets can be scanned quickly and efficiently into a central server to enable quick retrieval from a client’s history file. Other documents can be scanned and linked such as brochures, spreadsheets, emails, CV’s, etc.
Track equipment on-site via Tag Numbers. Service calls can be booked to an account and the Tag Item itself, making aware if an item is still under warranty as well as tracking the item’s history of breakdowns.
Track all client correspondence including quotations, letters, drawings, documents, images, etc.
Produce reports on the service aspects of the business such as troublesome installations, engineer time and cost analysis, contracts status and service call costs
The ABM Project Invoicing module allows you to invoice charges to a job according to variable criteria, allowing fast flexible invoice creation for customer projects and jobs. It lets the user choose the amount to invoice, and the value of work in progress to be written off. Whilst the module will primarily be used where a job spans over a period of time, and is invoiced in stages, it can also be used for smaller jobs where an itemised invoice is needed.
The module speeds up accurate and professional invoice procedures at any stage of a project or job, allowing the business to free-up valuable time resources and provide confidence in invoicing accuracy.
The module simplifies the procedure by using a step-by-step Wizard which requests relevant variable criteria before creating the invoice.
Choose your own invoice structure and display options, select which charges to include and finalise retention amounts on projects. Build your invoice to suit.
Use the module to generate quotes or draft invoices, have your clients accept them, then process the same quote as an invoice already loaded on your system. Improve the workflow from quote to invoice processing
The module is designed for entry of subcontractor claims against a job or project. This allows the set up of subcontractors as suppliers in the system and assigns them to specific jobs or projects, allowing the processing of interim claims submitted from subcontractors for the work done so far. A claim received by the main contractor is then entered through the subcontractors claim form, and is processed as an invoice from that subcontractor.The module is built to handle both perspectives. So whether you are the main contractor or subcontractor, your interim claims can be easily managed with ABM.
Subcontractor work is entered by job, which is then separated into cost centres and stages for easy identification of progress costs. Details such as work and tax rates may be entered and used for claim calculations.
Flexibility in the handling of progress claims means that subcontractor costs can be processed in cumulative or period claim amounts, and can easily adjust for and manage variations as they occur such as discounts. Each claim is also provided with a unique reference number for tracking purposes.
If you are the subcontractor, ABM will allow you produce interim payment applications to the main contractor. For nominated subcontractors or main contractors, ABM accurately records retention amounts retained by the main contractor and will prompt for the release of any balance of the retentions amount at the end of the retention period.
If you are engaged as a subcontractor to a main contractor you are obliged to provide a C2 certificate. If not then tax at 35% will be deducted on each payment and remitted directly to the Revenue Commissioners
ABM’s Warehousing module provides logical control and organisation of stock, allowing users to create a hierarchal structure in each warehouse with multiple aisles, levels, etc. and a waiting area for goods not yet put away. The module uses “bins” to organise and group stock depending on the user’s grouping method, location, level or stage.
Visual representation of the warehouse structure allows users to easily organise and find stock through point-click operation and fast search facilities.
The hierarchal structure allows the user to drill down through as many sub-headings as desired to organise stock as needed. Multiple products can then be stored per binand multiple binscan be used per product with serial and lot numbers assigned to products.
Effectively handle consignment and bonded goods, as well as place weight or capacity limits and reservations on binsas required.
After initially receiving stock, transfers from one location to another within the warehouse or to another warehouse is easily mad within the system. Organise stock to adapt to your changing environments or stock requests
The module allows the workload for time intensive document generation to be moved from an individual work station to a designated document server. The module also enables consolidation of multiple forms into a single email or fax for convenience and size requirements.
Process queued print work from a single machine and manage the orderand output of the document through a queue management utility. Place the burden of document processing on idle consoles, while freeing up frequently used stations
Setup processing work to be performed when stations are notin use, making sure stations are not held up during peak times.
Consolidate documents in a queue to the same email address or fax number, by utilising Microsoft Fax Server. Also include attachments to documents being printed or emailed.
With the right inventory in the right place at the right time, growing your business has never been easier with NETSTOCK – an affordable cloud solution that helps companies to
Release cash that is tied up in excess inventory
Retain customers and increase sales
Reduce time spent on planning, forecasting and ordering
Opmetrix provides mobile sales force automation software for high-performing organisations.
With the Opmetrix App, sales teams sell more and gain efficiencies in every call they make.Opmetrix is more than just an App. We back our application with outstanding support and a constant focus on innovation.
All of this means our customers can focus on achieving the perfect store call.
Define short and long term goals for field users and the stores they visit. from increasing product on shelf to selling inpromotions, progress towards goals and their outcomes are easily measured.
Achieve best practice with a targeted task list of activities to complete per store. tasks include Merchandising, Surveys,Promotions and call notes.
Supervisor or field user access to maintain and update call schedules. Management reporting includes adherence to callschedules, length of time spent in store and call coverage audits..
Maintain multiple contacts per store for each department or manager. Contact information is updated for all field users whoaccess the store and can be exported to third party promotional mailing systems.
Call notes with topic and listed activities can be made in and out of store. Attach photos and email call notes to Managers,Customer services or credit departments.
Add new Prospects and Outlets in the field and build call history and survey information to turn prospects into customers.
Action and resolve in-store issues quickly. Add a call note with a photograph and email to other field staff or Managers for immediate action.
Send professional email confirmations of Orders, Credit Requests or quotes to Outlets, to your wholesalers or your principals.
Build teams with group goals and incentives to maximise store productivity.
A comprehensive sales entry system to match the features of your ERP. Flexible transaction types with contract pricing, quantity breaks, promotion sales and sales history. Signature capture, printing and email options with settings to suit your business process.
Sell directly from the image catalogue and change between 4 zoom levels.
Supports multiple stock on hand by warehouse. Sell by Vendor/Principal or include wholesaler account and supplier details during transaction entry.
Audit mandatory ranged and optionally ranged items. Check Out of stocks, notes on item lines and attach photos to each audit. Conveniently load last audit details for quick updates.
Record Position on Shelf and facings by brand category or SKU for your range and competitor products.
Update RRP pricing and record your SKU and competitor SKU’s that have price ticket reductions.
Easily audit head office arranged promotions to ensure store compliance. Attach Photo to promotion compliance and review photo gallery of displays.
Sell in new product, monthly promotions, table talkers or feature promos and ensure they are offered in-store. Record result and measure indent quantities and/or promo stock and promo items.
Accurately record the Trade spend agreed for Promotions and track and report the cost of promo business.
Choose from drop down lists, Yes/No buttons, Star Rating questions and Input Answer boxes to create rich and useful results to Surveys.
Design a new survey in minutes, and select the customer categories or banners you require to accurately target outlets and get fast results from the field.
Link surveys to sales transactions to record additional information like serial numbers, credit reasons or safety checks.
For business decision makers, Opmetrix CMS provides a rich new source of online information.
Opmetrix enables focus on key selling opportunities, ensuring efficiency throughout the whole supply chain process.
Automated email reports deliver up to date information to key personnel, allowing fast response to competitive conditions and ensuring the field team are at their most productive.
Opmetrix CMS is the administration gateway to the field team. Control users, passwords, access and accountability through this easy to use interface.
Modules including Surveys, Promotions, Call Scheduling and image catalogue are directly maintained with intuitive interfaces allowing easy upload to the field.
Opmetrix CMS gives the insight to implement bottom-line benefits.
Opmetrix CMS is a rich repository of information such as time spent servicing different types of customers or individual accounts.
Over 80 reports covering Merchandising, Survey, Promotions and Sales entry ensure total viability of all field data.
Photo capture from the field displays in Galleries for easy viewing and reporting data can be exported to Excel or other BI platforms for further analysis.