Business management and accounting software specialists
ABM’s Core Accounting System
Business management and accounting software specialists
ABM tightly integrates with Microsoft Office to streamline the running of your business, including sharing task lists, calendar events and contacts with Microsoft Outlook. The layout and operation is a familiar style, reducing considerable staff training time and learning curve.
ABM has been built to manage businesses from 1 to 100+ users and an unlimited turnover handling ability. ABM is available in two editions, Enterprise and Small Business, both providing the same comprehensive high-end accounting system for businesses of different structures and budgets.
ABM provides expert support services to our users through our solution providers across Australia, New Zealand, Ireland and the UK. Every support issue is dealt with speed and courtesy regardless of the issue. With every solution provider expertly trained, you can trust that all issues will be resolved with absolute professionalism when you need it.
ABM provides you with the choice of Optional Modules to fit your business needs. These range from specific industry tools to advanced accounting functions, which attach directly to the base accounting system for effortless single-entry workflow. The core accounting system is available in Inventory and Job Costing versions or both. Further bespoke options are available on request.
ABM is designed to accommodate a growing business, handling any number of companies and currencies. ABM suits most business types through the depth of its core accounting system’s open architecture and expandability.
ABM can be used in up to ten different countries worldwide, with tax and legislation for each country. Be assured that you are running your business with an international software package.
This is integrated across all modules. ABM handles any number of currencies, with or without decimals, and caters for foreign currency banking.
Business Bulletins allow management to view a summary of the business’s health and wealth through data tables and graphs. Bulletins can be viewed on demand or can be automatically created and emailed at specified intervals.
Keep on top of your business with automatic email alerts for events such as credit, budget or job estimate limits being exceeded as well as overdue customer alerts. This reduces the time needlessly spent on keeping track of crucial information and controlling financial responsibilities..
Whenever a list of information is being displayed in ABM, a Microsoft Excel button will appear at the top of the screen allowing “one click” transfers of data to Excel with data organisation intact.
Customers, suppliers, jobs, products and ledger accounts may be viewed concurrently inside of ABM. This allows the user to work with multiple areas of accounting at once, providing all information required for a particular task.
Users have the freedom to choose from a range of Microsoft Office style navigation bars and colour scheme “skins” for customising their ABM environment.
Integration of Microsoft Office allows for emailing within ABM. A range of items may be sent from ABM including invoices, product information and customer statements. The ‘mail manager’ is used for handling of outgoing email functions such as composing, merging, automatically creating mailing lists.
Set variable trading terms to individual customers and suppliers and become flexible in the way your business deals with external parties.
ABM uses the Microsoft SQL Server/MSDE database engine for superior reliability and performance with added security to your company’s data.
Users of both SQL Express and full SQL Server can set up a housekeeping plan, which ensures that database performance is optimum within the limits of their hardware.
Need a specific business solution? With an open architecture, ABM encourages third party software solutions to plug directly into the accounting system to provide an integrated solution with effortless workflow. Expand ABM with additional functions to benefit your business.
The General/Nominal Ledger is the hub of your accounting system, providing you with accurate and up to date information at your fingertips. Each general ledger account can be analysed in one or two dimensions, using sub-accounts to control your finances by department, cost centre, and so on.
Start the budgeting wizard and choose which area of the budget you will work on, ABM then interrogates the database for all the relevant information, which is then produced in an Excel spreadsheet. You are then free to use Excel tools to calculate and adjust as needed, with one-click importing to update budgets back in to ABM.
This allows the user to setup a list of titles for internal projects and then allocates ledger transactions to those projects. Costs for each project can be sent to Microsoft Excel for further analysis.
As you enter new data, ABM automatically updates the General/Nominal Ledger. You can print reports at any time for an accurate picture of your company’s financial position.
ABM handles up to 13 user-defined accounting periods per year, allowing you to post transactions and adjustments into previous periods. Detailed histories may be held for as long as you wish, and any account in any period can be accessed.
Create cost centres or departments as needed, setup your financial structure as preferred and store unique information for each ledger account.
ABM reduces time spent on a business’s financials by creating automatic procedures such as posting of variance due to currency fluctuations, tracking of committed funds (such as overheads) and processing business expenses when due, after the initial setup.
ABM’s Sales/Debtors Ledger allows to you to manage the entire sales process, from the initial enquiry to the completed order. The workflow supported includes quotations, orders, deliveries, invoicing, returns, credits, customer statements, and detailed analysis and reporting. The Sales Ledger in ABM is at the very heart of your marketing efforts.
Follow up your slow paying customers and minimise bad debts with a comprehensive reporting facility. Sales analysis reports lets you track employee performance, while customer sales graphs lets you narrow in on your key clients and products/services.
Assign customers to account managers and negotiate special prices, enter those prices in and they are automatically used during sales. Store customer contact details through Microsoft Outlook integration and mark which customers are active or inactive prospects. Visual warnings lets you keep an eye on customers exceeding credit limits, while customer enquiries lets you check on aged balances.
Store any additional information in each customer account and customise invoice forms, using Microsoft Word or Crystal, to your own design.
Select orders for delivery/invoicing in a step-by-step easy process and automatically allocate stock to outstanding orders according to customer delivery rules. ABM also suggests orders based on previous transactions with a customer, particularly helpful with repeat orders..
With its Microsoft Outlook integration, emails can be sent directly from ABM containing orders, delivery advice, invoices and other documents inside a customer account. One-click emailing of promotional sales information, product pictures and links to related websites makes communication effortless..
ABM’s Purchases/Creditors Ledger allows you to create purchase requisitions for approval to be converted to purchase orders. The purchase workflow; Requisitions – Orders – Delivery – Invoicing, is fully supported with analysis reporting
ABM comes with a range of standard reports. Reports such as outstanding orders, re-order reports and future payments report, are all designed to help master the management of cash flows.
Place orders based on past requisitions through the ‘suggest order’ function which examines previous product purchases. A Reorder wizard assists by setting up methods for estimating future stock levels and for suggesting quantities when placing a new order in the system. For flexibility, create your own style of purchase documents through Microsoft Word or Crystal Report Writer and import it into ABM.
Set up your default settings for trading terms and prompt payment discounts within the supplier groups or change on a supplier-by-supplier basis. ABM also allows you to add any additional pieces of information to supplier accounts.
ABM’s Stock Control facility can increase your product handling efficiency and ease. ABM manages multi stock locations, serial and lot number tracking, products made up of individual components and more…
The stock take procedure in ABM is broken down into stock organisation and stock entry, allowing for minimal system downtime during the process..
Store a virtually unlimited number of special prices for customer groups or specific customers, in each product with the option to start and end the special prices on selected dates..
For fast easy ordering of stock, import supplier price lists for ‘point and click’ ordering of new stock.
Graphs permit the fast interpretation of key information, with stock status automatically updating through stock transactions.
One click e-mailing of promotional sales information, product pictures and links to related websites.
Reports show an up to date picture of the sales and gross profit for a selection of product lines.
Assign components to a product. Pick a product and display the components, view the sale and cost price of the components and the sale price of the kit product.
ABM allows you to enter the serial number of a product at the point of purchase and to track it thereafter. Tracking also includes product ‘use-by-dates’.
Change prices quickly and easily. Select a product group and increase or decrease the prices by a percentage or amount.
Job and Project costing facilities are provided for service industry projects or job manufacturing organisations. Jobs may be analysed by cost centre and split into user defined stages and work types for progress claims and reporting
Visual warnings are used to indicate projects or jobs which are overdue or have exceeded estimated costs. Job details can also be displayed graphically for a better understanding of the associated costs
Costs and charges can be automatically calculated, posted and compared to estimates providing effortless workflow. The financial section of the job provides an overview of costs and charges, showing your business’s profitability at a glance..
A simple entry system allows the user to apply costs to a potential job and produce professional estimates or quotations for customers.
Retentions can be entered either while invoicing a job or in conjunction with the Project Invoicing of progress claims. This allows the user to choose an amount of work value to retain and accumulate through a job’s life, with email alerts provided for due dates on retentions .
Create multiple estimates per job, choose date and value of job to invoice with Project Invoicing, set mark-ups on costs for specific customers.
Assign jobs to managers for monitoring, have them receive email alerts, provide them with job card printing and have them control job retentions all within ABM’s job costing system.
Cashbook processes the first record of all cash receipts and payments, in a number of available methods, for posting to the general ledger. Here users can also monitor bank accounts, perform bank reconciliations, generate cheques, setup bank transfers and more…
Enter receipts and payments against customers, suppliers, sundry or jobs for lodgement once a payment is received or paid. A simple step-by-step system provides an intuitive process for entry of cash transactions or standing payments. Use ABM to make partial payments or setup recurring payments.
For fast and easy bank reconciliation, ABM handles electronic banking and automatically “ticks off” your un-presented cheques and unlisted deposits, saving valuable time.
A step-by-step wizard takes you through the calculations and assumptions needed for the cash flow forecast, which is then produced in Microsoft Excel. Prepare your business for future trading conditions with cash flow forecasting.
ABM handles foreign bank accounts and currencies, as well as transfers between bank accounts. Payments can be made through electronic transfer, cheque, cash, credit card or internet banking, while monitoring bank transactions effectively with functions such as bank deposit list printing.
Cash entries should be quick and easy, that’s what ABM aims for. With features such as one-click customer payment recording and fast data entry screens, less time is spent on every transaction.
Reports provide the financial position, financial performance and cash flows of a business, allowing the reader to see how well a particular element, department or business as a whole is doing. As businesses grow and become more complex, so to do the needs of comprehensive reporting. ABM places a strong focus on its reporting capabilities, providing the tools necessary for clients to keep on top of risk, performance and growth
Up to 130 standard reports with processing speed up to 30 times faster than previous generation accounting systems. Export the reports into a variety of formats, such as Microsoft Excel for familiar handling of a report. Find the information you need with the time you have, in the format you prefer.
View crucial statistics on customer sales, supplier purchases or inventory in data or graphical form. Compare sales and gross profit between this year and last year for each customer or product, compare the value of purchases between years for each supplier..
An extensive array of filtering and sorting options allows users to control the content of their reports. Print user defined groups of reports, where the user can copy and change reporting filters according to their requirements. Drill-down features enable greater in-depth analysis of report, with options for a summary view of information.
Snapshot report designer allows users to create their own custom reports for use in Microsoft Excel. An easy to use tool requiring no technical knowledge….just point and click familiar business labels. It can also be used by consultants with reporting expertise to produce more elaborate results for their clients.
With Business Bulletins companies can quickly and easily design their own bulletins which summarise the health and wealth of the business. Business Bulletins are vital in tracking the business’s growth and stability, providing timely information for continuous decision making and operation.
Business Bulletins are the fast easy way to find the information you need without going through comprehensive reporting. Just use the step-by-step wizard to set up your bulletins and customise with options for sales margins, stock turnover, debtors, creditors, business ratios, etc…
Each bulletin is a Microsoft® Excel spreadsheet containing the selected tables and graphs. This can be viewed on demand, or automatically created and emailed at specified intervals.
Business Bulletins can be accessed only by users who are authorised to see ledger financial reports, retaining confidentiality
BM’s Advanced Document Handling provides a powerful tool for printing, emailing, previewing and exporting of multiple documents from an easy-to-use interface.
The module supports printing of numerous transaction typesand comes with a maintenance utility, which enables easy management of documents and control over the availability of documents to specific users for the individual companies they have access to.
Extended printing function allows the user to print one-off documents, more than one document from a single processing point, documents to more than one output device simultaneously and batch.
Quick POS (Point of Sale) is a simple, yet intuitive, sales entry system. Linked directly to the general ledger, the system allows entries with full accounting integration and transaction posting. Quick POS connects to strip printers, cash drawers and card payment machines and has full access to stock and customer information within the accounting system.
Customers enjoy flexible payment options from cash, card, cheque or account. Customer can pay off existing accounts through the POS system or be updated on outstanding balances.
Linked directly to ABM’s stock control, Quick POS has full access to stock availability, lead times, reservations, barcodes and other stock control options. Sales ordered without availability is directly sent to ABM’s sale order management, where it is then tracked from supplier to customer.
Setup and print invoices or quotes through the Quick POS system with speed and ease.
End of day reconciliation made easier with spreadsheet reporting as well as a list of the day’s transaction for sales queries
With full integration, reporting is available by a day’s or year’s sales and all periods in between through ABM’s extensive reporting capabilities